REQUEST FOR PROPOSALS
Consultant Coordinator
Partnering with Historic Theaters to Educate about Historic Sites

The Canyons & Plains of Southeast Colorado Regional Heritage Taskforce (SECORHT) is seeking an experienced Heritage Tourism professional with significant knowledge of preservation and stewardship principals to manage the production of seven Public Service Announcements to be shown before first run feature movies in Historic Theaters.

The goal for this grant project is to educate high school students, young adults, families and adults about significant historical sites in their region and the importance of local stewardship.  The objectives are to increase visitation at the following historic sites:  Bent’s Old Fort National Historic Site, Sand Creek Massacre National Historic Site, Granada Relocation Center/Camp Amache National Historic Landmark, Boggsville National Historic District, Santa Fe National Historic Trail and Comanche National Grassland.

The funding period for the first phase includes the production of seven video segments. The Consultant Coordinator will manage, coordinate and complete deliverables with reports for the project which is funded by Preserve America and the Colorado Historical Society State Historic Fund. Familiarity with working with these two agencies is required.

The consultant will be expected to coordinate storylines and interpretive information for the production crew to ensure a consistent message and further the goals of the preservation community, market the program outside of the Southeast Colorado Region, and document the project so it can serve as a model for other rural communities nationwide.

In your proposal, please define and develop a specific project approach to the scope of work, budget, and timeline for completion of the project, and state your qualifications for seeing the project through to completion.  Completion date is set at April 30, 2010 and consultant fees are not to exceed $15,000 plus travel and per diem.

Proposals accepted electronically. Please send to: jfenter@bresnan.net  by July 31, 2009.

Scope of Work

A.     Select Working Team and Initiate Work
     1.      Issue RFP for Production Company
     2.      Contract with Production Company
B.     Preproduction Phase:  Concept, Research and Script Development by video production
        company
     1.      Conduct site surveys of historic sites and historic theaters
     2.      Coordinate story lines and interpretive messages with National Park Service
              interpretive staff, Boggsville archaeologist, USFS staff
     3.      Meet with each theater owner to determine format requirements for each theater’s
              projection equipment
     4.      Gather still imagery from historical and contemporary photography
     5.      Submit concept for client approval (both SHF and SECORHT)
     6.      Submit script for client approval (both SHF and SECORHT)
C.     Production Phase: Shoot footage
     1.      Shoot video at all locations
     2.      Distribute press releases to regional media
D.     Post Production Phase: Convert to final presentation formats by video production
        company
     1.      Digitize footage onto editing equipment
     2.      Record voice overs
     3.       Record original music
     4.      Edit segments
     5.      Convert to final presentation formats
E.      Distribution and Marketing Phase        
     1.      Produce seven segments and distribute to theater owners
     2.      Theater Owners begin showing PSA’s
     3.      DVD’s produced and distributed to other venues in the region: The Lamar Welcome
              Center, Boggsville National Historic District, Bent’s Old Fort, local libraries, schools,
              and museums.
     4.      Produce a brochure describing the project that can be distributed to other
              communities throughout the United States and distribute through Preserve America
              network of communities.